The CUHH Safety Policy

1.0 Overview

1.1 Cambridge University Hare and Hounds (CUH&H) is committed to create a safe environment by putting health and safety measures in place as identified by the policy.

1.2 It is the policy of CUH&H to ensure, so far as reasonably possible, the health and safety of all athletes engaged in training and competition with the Club.

1.3 All Club members have a duty to take reasonable care for their own health and safety and that of others who may be affected by what they do or do not do.

1.4 Running is a sport that requires that participants often train in small groups in a variety of locations on both public roads and private land, where there may not be direct access to health and safety facilities. This puts the emphasis on the individual and the smaller group when it comes to health and safety and all participants are expected to look after themselves and one another when training with and competing for the Club.

1.4 CUH&H is affiliated to England Athletics, Athletics House, Alexander Stadium, Walsall Road, Perry Barr, Birmingham, B42 2BE.


2.0 Documentation

2.1 The Club health and safety policy is to be displayed on the CUH&H website. This is to be taken as the most recent version, superseding versions printed out.

2.2 The policy is to be reviewed annually, by the relevant Captains in consultation with members of the senior committee and the health and safety officers, and presented to the CUH&H committee. The committee shall then approve, where appropriate, any changes, and the new policy displayed and sent out to all Club members.

2.3 A male and female health and safety officer should be elected each year at the Club’s Annual General Meeting. It is the responsibility of the health and safety officers to bring to the attention of all new members the Club’s health and safety policy.

3.0 Training

3.1 It is the responsibility of the Captain or anyone in their place leading a session to do everything reasonable to ensure the health and safety of themselves and their group.

3.2 It is the responsibility of the individual member of the Club to bring to the attention of the Captain or Coach any illness, injury, or other factor that may affect their health and safety, or that of others, during a session.

4.0 Other activities

4.1 CUH&H activities are defined as those which are advertised on the website or via email, announced at a club meeting or funded by the club.

4.2 These activities shall be bound by the health and safety policy of the Club.

4.3 The club has a risk assessment in place for training and races. It is the responsibility of the Health and Safety Officers to undertake a new recorded risk assessment of Club activities when it is thought the activity significantly differs from those covered by the current risk assessment.

5.0 Accident and Incident Procedure

5.1 In the first instance of an incident, the captain or run leader should assess the seriousness of the incident and if necessary the training run or session should be halted.

5.2 In most instances, there will not be a first aid kit, as these are impractical to carry on runs. Public buildings in the vicinity will have first aid kits, and can be fetched by runners in the group. Sessions at the University Sports Centre or University Sports Ground will be covered by its first aid provision. /p>

5.3 If the incident is serious, runners should dial 112. It is encouraged that at least one runner of the group carries a mobile phone in order to contact emergency services.

5.4 When a serious health and safety incident has occurred, a report must be made by contacting a member of the committee. This report must be passed to the University Sports Centre Safety Officer within 24 hours, and notice given to the senior committee. It should be remembered that the Data Protection Act must be followed in all circumstances.

6.0 Disciplinary procedures

6.1 Any infringement of these rules will be dealt with by the senior Committee; the President, the Senior Treasurer, the Club Captains and the Honorary Secretary.

7.0 Complaints Procedure

7.1 In the first instance, health and safety related complaints should be made to the relevant health and safety officer in writing.

7.2 If this does not bring satisfactory conclusion, or the matter is of a particularly serious nature, the complaint may be referred to the Captain or President.


Emily Ruane,

Tom Kearns,